The name of the Club is “AMATEUR RIDERS’ CLUB”.
The Registered Office of the Club is situated at Bombay in the state of Maharashtra
The principal activities and the main objects of the club are confined to the State of Maharashtra.
The funds, income, and property of the Club when so ever and howsoever derived shall be applied solely for the promotion of the objects of the club as set forth in these Rules and Regulations In the event of the winding of the club for any reason whatsoever, no part of the assets or the funds of the club will be paid to any of the members of the club, but the surplus assets of the club after meeting its liabilities will be given over to any other institution carrying on similar activities and failing that to a public charitable institution as defined in Maharashtra Public Trust Act.
No alteration shall be made in the Rules and Regulations of the Club which are for the time being in force, except by a Resolution passed at any General meeting of the Club and carried by at least two thirds of the members present and voting thereon.
True accounts shall be kept of all sums of money received and expended by the Club and the matter in respect of which such receipts and expenditure takes place, and of the property, credits and liabilities of the Club and subject to reasonable restrictions as to the time and manner of inspecting the same that may be imposed in accordance with the regulations of the Club for the time being in force, the accounts shall be open to the inspection of the members of the Managing Committee at all reasonable times at the office of the Club. Once at least in every year the accounts of the Club shall be examined, and correctness of the Balance Sheet and the income and Expenditure Account ascertained by one or more qualified auditor or auditors.
The entire management and control of the Club shall be vested in the Managing Committee who may exercise all such powers and do all such acts and things as the Club, as by these rules or otherwise, authorised to exercise and do and are not by these rules directed or required to be exercised or done by the Club in General Meeting but subject nevertheless as to such acts or as may from time to time be determined upon or given in General Meeting provided that no such regulation or direction shall invalidate any prior act of the Managing Committee which would have been valid, if the regulation or direction had not been made or given.
At every Annual General Meeting, members of the Managing Committee shall retire, but shall be eligible for re-election. The Managing Committee shall be elected at the Annual General Meeting of the Members of the Club by a majority of the votes of those present and voting.
Any casual vacancy, occurring among the members of the Managing Committee may be filled up by the Managing Committee but any person so appointed shall hold office only until the next Annual General Meeting and then be eligible for re-election.
Any member of the Managing Committee shall ipso facto cease to be member thereof, if:-
The Managing Committee shall meet not less than once every month for the transaction of business.
QUORUM: Subject as aforesaid the Managing Committee may meet together for the despatch of business, adjourn, and otherwise regulate its Meetings and proceedings as it thinks fit, and may determine the quorum necessary for the transaction of business. Until otherwise determined four members of the Committee at the least one of whom shall be an Office bearer other than a stipendiary Office Bearer shall form a quorum without which no business shall be transacted except to adjourn the Meeting.
Questions arising in any Meeting of the Managing Committee shall be decided by a majority of votes and in the case of an equality of votes, the Chairman of the Meeting shall have a second or casting vote.
At every meeting of the Managing Committee, the President of the Club shall preside. In his absence or in case of his unwillingness to preside, the Vice- President shall preside and failing him the members of the Managing Committee shall choose one among themselves to preside.
The Managing Committee may delegate any of its powers to or appoint for any special purpose, Sub-Committee consisting of such Members of the Managing Committee or of such other persons being Members of The Club as they think fit or partly of one and partly of the other. Any Sub-Committee so formed shall conform to any regulations that may from time to time be imposed upon it by the Managing Committee. The President or in case of his unwillingness the Vice- President shall ex-Officio, be a Member of every such sub-committee. The Meetings and proceedings of any such sub-committee shall be governed by the provisions herein contained for regulating the Meeting and proceedings of the Managing Committee, so far as the same are applicable thereto and are not superseded by any regulation made by the Managing Committee.
QUORUM OF SUB - COMMITTEE MEETINGS: The quorum of meetings of such sub-committees shall be not less than half the number of Members constituting the sub-committees.
A unanimous resolution in writing signed by all the Members of the Managing committee, for the time being in Bombay, shall be as valid and effectual as if it had been passed at a meeting of the Managing Committee duly called and constituted.
The Managing Committee shall have power from time to time to lay down the actual activities of the Club for the time being and the opportunities and amenities it can afford to its members, and also from time to time, as and when it shall be deemed expedient or convenient to extend such activities, opportunities and amenities in consonance with the objects of the Club and also to limit or curtail the same, if and as occasion may arise.
The Managing Committee shall have power to make reciprocal arrangements with other clubs or institutions whose objects are more or less similar to the objects of the Club upon such terms and conditions as the Managing committee shall think fit.
The Managing Committee shall have power from time to time to make, repeal, alter and amend bye laws not in consistent with these Rules and Regulations, as the as Managing Committee shall deem expedient or convenient, for the proper conduct, management and control of the Club, and for the regulation of the activities of the Club or for any matter not specifically covered by these Rules or required to be regulated by Rules and the same shall be binding upon the Members until repealed by the Committee or set aside by a resolution at Annual or Special General Meeting of the Club.
The functions of the President shall include presiding at the Annual General Meeting and all other General Meetings of the Club. The President shall also be entitled to preside at all public functions of the Club like Annual tournaments, Mounted Sports, Gymkhana Meetings etc. In the absence of the President the Vice-President shall perform the functions of the President.
Once at least in every calendar year and not later than nine months from the end of each accounting year a General Meeting of the members of the Club shall be held at such place and on such date and time as may be fixed by the Managing Committee and it shall be called the Annual General Meeting.
The ordinary business of the Annual General Meeting shall be:-
No person shall be eligible for election as a member of the Managing Committee unless:-
Note: Any employee of the club shall not be entitled to be nominated for election to the Managing Committee.
The Managing Committee may at any time, for any special purpose, call a Special General Meeting, and they shall do so forthwith, upon the requisition in writing of any twenty Members stating the purpose for which the Meeting is required.
Rule 31 was deleted and substituted by the following:
Fourteen days prior to any General Body Meeting a notice specifying the place, date, time, with agenda/ business to be transacted thereat shall be posted in the Club's premises and be sent to each and every member of the Club in printed form either by Certificate of Posting or by Hand Delivery or by Registered Post A.D. or by Courier to their address in India or by electronic means in respect of those members who have registered their email addresses with the Club and shall also be posted on the Club's Website and notice board. In the event any member who has registered his/her email address with Club, is still desirous of receiving a hard copy of the Notice, then such member shall request the Club for the same and a printed copy shall be couriered to such member/s. It is clarified that in the aforesaid case where a member requests for a hard copy the aforesaid notice the fourteen-day period shall not apply for the purpose of providing such hard copy. Any accidental omission and/or non receipt of a notice by any member shall not make the proceedings of any such meeting invalid.
At any Special Meeting, or any adjournment thereof, no Member shall be at liberty to discuss any subject other than for which such Meeting is called, or any amendment thereto.
All questions at the Annual General Meetings and other General Meetings of the Club shall, unless otherwise specially provided for, be decided by a majority of the Members present.
Election of the Members of the Managing Committee shall be by ballot.
Each Ballot paper shall be initialled by the Honorary Secretary or in his absence by any one of the Jt. Hon. Treasurers and shall be examined by scrutineers. The ballot paper containing the names of all the persons standing for election as Managing Committee members shall be delivered to each person present at the Annual General Meeting and entitled to vote thereat.
The voting shall be by placing crosses in the spaces opposite the names of each of the members, but, so that a voter shall not place more than ten crosses nor more than one cross opposite any one name. Each ballot paper duly completed shall be deposited in the Ballot box. The voter shall not sign his ballot paper.
Once the voting is completed the ballot box containing the voting papers shall be handed over at the meeting by the Chairman of two scrutineers who shall be appointed by the meeting to examine the voting papers and make their report to the Chairman.
The Chairman shall, at the meeting or as soon as may be there after declaring over his signature the results of the voting and such declaration shall be posted on the Notice Board in the Club premises.
In the event of equality of votes in favour of two or more candidates the Chairman shall have a casting vote or votes as the case may be. The result as declared over the signature of the Chairman shall be final and binding upon the Club and all its members.
If only ten Members or less are seeking election to the Managing Committee as Per Rule 28, the said members shall be declared duly elected by the Chairman at the Annual General Meeting without any Ballot being held and the Managing Committee so elected shall have power or treat the vacancies as vacancies under Rule 13.
Voting by proxy shall not be allowed. Voting at every Annual or Special General Meeting shall be by show of hands except where is expressly provided otherwise in these Rules.
Every General Meeting shall have power to adjourn to another day, to be then fixed, for the purpose of deciding on such propositions as may remain undetermined or for the purpose of transacting any business remaining unfinished and which is required to be transacted at a General Meeting.
The President of the Club or in his absence the Vice President of the Club and in his absence any one of the Members of the Managing Committee present and elected by the Meeting or in the absence of all the members of the Managing Committee, any member present and elected by the Meeting shall preside at General Meeting of the Club.
The Chairman of the General Meeting of the Club shall have in case of an Equality of votes on any question at the meeting, a second or casting vote.
The Minutes of every General Meeting and the Meeting of the Managing Committee or of any such meetings shall be kept by the Secretary in books to be kept for the purpose.
Minutes of every General Meeting or of any Meeting of the Managing Committee or of any sub-committee of the Club, purporting to be signed by Chairman of such Meeting or by the Chairman of the next succeeding Meeting shall be taken as prima facie evidence of the matters stated in such minutes.
Junior, Temporary, Outstation, Service, Corporate and Honorary Members shall not be entitled to receive notice of or to attend or vote at any General Meeting of the Club or to be elected Members of the Managing Committee of the Club. Associate Members, however, shall be entitled to receive notice of or to attend any General Meeting of the Club but shall not be entitled to vote at such Meeting or to be elected Members of the Managing Committee in all other respects except as may be prescribed by the Rules and Regulations for the time being in force, Associate, Junior, Temporary Outstation, Service, Corporate and Honorary Members shall enjoy the same privilege as Ordinary Members.
The Managing Committee shall have power to make any persons of distinction, or any persons (other than professional riders) who have taken or are about to take part in any activity managed by the Club, whether of Amateur status or otherwise, Honorary Members, Vice Patrons or Patrons of the Club for such period as the Managing Committee thinks fit or Honorary Life Members of the Club.
Persons of either sex who have attained the age of 18 years and are received in General society and are not professional riders and bodies detailed in Rule 51 shall be eligible for admission to Membership of the Club; Provided that the persons eligible for Life, Ordinary or Associate Membership shall be persons who permanently reside in the Town and island of Bombay, limits of Greater Bombay, Bombay Suburban Districts an any area on the Bombay Local Railway up to and including Virar on the Western Railway and Kalyan on the Central Railway and also provided that spouses of members who have been members for a minimum continuous period of 10 years can request for a transfer of membership on the death of a member in his/her name which may be granted by the Managing Committee at their discretion.
Children (being also Amateurs) below the age of 18 years may be elected as Junior Members without a right to hold office or to exercise power of voting as hereinafter provided on applications from guardians or parents.
All founder members of the club will be entitled to all rights and privileges including the right of attending, who became Members of the Club prior to 22nd July 1942 shall be styled Founder Members and will be entitled to all the rights and privileges of membership of the Club including rights of attending and voting at Meetings. On and from 1st April 1943 Founder Members shall become Ordinary Members of the Club and shall be entitled to all the rights and privileges of Membership including the rights of attending and voting at Meetings and will be liable to pay subscription but will not be liable to pay any entrance fee.
Any person otherwise eligible for admission to Membership who is ordinarily resident outside the limits of the area prescribed in the case of Life, Ordinary and Associate Members as per Rule 42, may be elected a Temporary Member by the Managing Committee for a period not exceeding one year at a time.
Any person otherwise eligible for admission to Membership who is ordinarily resident outside the limits of and maintains no place of residence with the area prescribed in the case of Life, Ordinary and Associate Members as per Rule 42 may be elected by the Managing Committee as an Outstation Member.
PROVIDED that a proposal for Membership may be sponsored by any two Patrons, Vice Patrons or Life, Ordinary or Outstation members other than Life or Ordinary Membership who may not have known the applicant personally for a period of 2 years or who may themselves have not been Members for over one year, in which event the applicant shall be required to deposit with the Secretary of the Club along with his application for Membership such sum as may be determined by the Managing Committee from time to time. Such deposit may be utilized by the Club towards any amounts due by the Applicant to the Club and the balance of such deposit to the credit of the applicant may be withdrawn on either his completing one year as a Member of the Club, or his ceasing to be a member or his application for Membership being rejected.
PROVIDED that the Secretary of the Club may in his absolute discretion allow any person proposed for Membership of the Club prior to his being so elected in accordance with these rules to take advantage of the riding facility provided by the Club immediately on receipt of his Membership application in the prescribed form duly proposed and seconded and on payment of the appropriate amount of the membership fees, annual Subscription and such other additional amounts and on such conditions as may be decided by the Managing Committee from time to time. However, this facility will not be extended beyond a period of one month from the date of receipt of the application of the Membership. PROVIDED FURTHER that by allowing such an applicant to ride immediately on receipt of his application the Managing Committee will not be bound to admit him as a Member of the Club.
PROVIDED that daughters and sons above the age of eighteen and Professional riders will not be entitled to take advantage of this Rule.
PROVIDED FURTHER that those who make use of the Membership facilities under this Rule shall not be deemed to be Members and as such shall not be entitled to receive notice of or to attend or vote at any General Meeting of the Club or to be elected to the Membership of any Committee or Sub - Committee of the Club.
No member shall be absolved from the operation of the Rules and Regulations for the time being in force on the plea of not having received a copy thereof. Copies can always be had on application to the Secretary.
Persons ceasing to be members under Sub-Rules 56(a) (3), 56(a) (4) or and 56(A) (6) shall not be eligible for re-election.
No member who has ceased to belong to the Club by resignation, expulsion, default or otherwise, shall have any claim upon or be entitled to participate, in any of the affects or property of the Club.
The Secretary shall maintain a Register of the Members of the Club. Each member shall communicate his address in Bombay or that of his Banker or Agent in Bombay, from time to time, to the Secretary. Such address shall be inserted in the Register of Members and the address last entered in the Register, shall be taken to be the correct address of such members, for the purposes of the Rules and Regulations of the Club and all Notices sent by post to such address shall be deemed to have been duly delivered. If an Outstation member does not furnish the address of his Bankers or Agents in Bombay, then for the purposes of Rules and Regulations of the Club and all Notices sent to him by post to any other address communicated by him be deemed to have been duly delivered.
The Managing Committee at any time, and from time to time may determine increase, reduce, alter, modify, or vary the fees and subscription payable by members desiring to take part in any particular amenity provided by the Club from time to time, including fees for preliminary and advanced Instructional course and hiring of mounts on daily, weekly or monthly terms.
Three Trustees shall be appointed by the Managing Committee subject to confirmation by the Members at any General Meeting of the Club and shall remain in office until their resignation or until a majority of not less than two-thirds of the Members present at the General Meeting shall think fit to remove any or all of them and elect a new Trustee or Trustees in his or their place. The property, effects and investments of the Funds of the Club shall be vested in the Trustees.